Case Study:How a Mid-Sized GovCon Secured Two Big Wins with Awarded AI

A mid-sized government contractor with an excellent track record set out to refine its proposal and bidding processes as part of their growth plan for the new year.

After evaluating their options, they selected Awarded AI, a purpose-built platform tailored specifically for government contractors. Armed with decades of expertise, the company aimed to partner with a new agency while deepening relationships with existing clients.

The First Challenge

The team identified a high-potential federal agency as a possible strategic partner but lacked any prior connections within it. Then, with the fiscal year’s end approaching, a game-changing Request for Proposal (RFP) unexpectedly dropped – a first for the company.

The clock was ticking, and there was only limited time to respond. To make matters more daunting, the incumbent was a top-10 government contractor.

In order to secure a chance against the competition, the company needed to pull together a standout proposal with speed and precision.

The Solution

Awarded AI became their secret weapon, helping the team quickly craft a compelling "flyer bid" that was both strategic and persuasive. Here’s how this solution made the task easier:

Using Procurement Science’s targeted prompts, the team quickly analyzed the RFP to identify the agency’s top concerns. This insight allowed them to build win themes that directly addressed critical issues, creating a strong foundation for their proposal.

The recruiting agency flooded the team with candidate resumes, but manually reviewing them would’ve taken days. Awarded AI streamlined the process, generating a detailed table that assessed each resume against contract requirements in minutes.

One team member said:

With Awarded AI, the team generated content for each section of the proposal that perfectly aligned with the agency’s priorities. The submission focused on the company’s strengths, past performance, and ability to address the customer’s critical needs, resulting in a highly credible and compelling bid.

The Second Challenge: A New Opportunity

Just as they were wrapping up the first proposal, another opportunity emerged – a task order under an existing contract.

Once again, the deadline was tight: just a week. This time, the primary proposal writer was new to Awarded AI, and some team members were unavailable due to professional development commitments. Undeterred, the team leaned on Awarded AI to take the lead.

The Solution

Despite the challenges, the new proposal writer used Awarded AI to draw from the company’s library of past performances and proposals. The platform enabled them to create a response that resonated with the customer’s priorities, provided a credible solution, and stood out as the clear choice. Their thoughts on the solution were that it was the best technical response received.

The Outcome

This case study underscores the impact of Awarded AI on the government contractor’s ability to compete and win. Faced with tight deadlines and formidable rivals, the company:

With the help of Awarded AI, the contractor not only achieved immediate success but also proved that mid-sized companies can punch above their weight in the competitive world of government contracting.